You can utilize Paid and Unpaid Breaks within ZoomShift. Using this feature will help you get accurate time durations for Team Member Breaks, as well as, have Breaks easily calculated into their Timesheet Totals and Wages.
Turning on Breaks
You can turn on Breaks in Settings>Time Clock
Allow Breaks: This will allow Team Members the opportunity to use the Start Break option when utilizing the Kiosk or Mobile Time Clock.
Paid Breaks: When on, all breaks taken are Paid at the Team Members assigned wage. This must be on in conjunction with Allow Breaks. If Paid Breaks is off, all Breaks are Unpaid.
Max Simultaneous Breaks: This is the number of Team Members you want to be able to take a Break during a given period of time. Choose 1 to allow only 1 person to be on a Break at a time, or choose more to customize to what works best for your business. Tip: Don't want a limit? Use 0 to disable this feature.
Starting and Stopping a Break
If Allow Breaks is on, Team Members can click the Clock In/Out button on the Time Clock, while they are currently clocked in, to choose the option to Start Break or Stop Break. The Steps are outlined below:
1. Click Clock In/Out Button
2. Choose Start Break
3. When your Break is done click Clock in/Out button
4. Choose Stop Break to End your Break and continue your Shift, or, click Clock Out to End your Break and your Shift at the same time.
Viewing, Editing, and Adding Breaks
Once a Break is logged you will find it on the Timesheet, and the duration will be listed in minutes. If more than 1 break was taken the total of both breaks will be added together to give you one total.
To view exact start time of breaks or to edit a break you can click the Timesheet and edit the fields. Click Save at the bottom when you are done.
If you need to Add a Break, or an Additional one simply click Add Another Break
Then enter the Break start time and the duration of the break in the boxes associated with that Break.
Quick Break Tip: Want to add a 30 minute break automatically to the middle of a Timesheet? Hold ALT on your keyboard and click the Timesheet. The 30 minute break will automatically add.
Deleting a Break
If you wish to delete a break simply change the Duration of the Break to 0 and click Save. This will remove the break from the Timesheet.
Utilizing Max Simultaneous Breaks
If you want to control how many people can go on a break during a given period of time, this feature can help. Simply choose the number that works best for your business.
When this feature is on, Team Members will be notified of how many breaks are available to be taken.
If all Breaks are in use, our system will notify them, and prevent an Employee or Supervisor Break from being taken.
Managers and Owners will also be notified that all Breaks are being taken (Same as above), but are not prevented from taking a Break when the limit is met.
Can I utilize both Paid and Unpaid Breaks?
Yes, and No. You can keep all breaks as unpaid, and just not have team members clock out for paid breaks. They can then mark the time of their paid breaks in the notes. But, there is no way to log both paid and Unpaid breaks officially in the break section.
If I turn off Breaks will I lose the historical data of the Breaks taken prior?
No. All records will be maintained.
If I switch from Unpaid to Paid breaks, will prior wages and totals change?
All Approved Timesheets will maintain their totals and the break used at creation. However, any unapproved timesheets and new timesheets will adopt the new break style you have on.
When I use Replicate Shifts to Timesheets, will my Unpaid Breaks now replicate too?
No. Those breaks are still only used for forecasting at this time.
What if I do not want to use Max Simultaneous Breaks?
No problem, use 0 to disable the feature.